R-MC Faculty Teaching Toolkit: OneDrive

OneDrive is part of Office 365, the Microsoft suite that includes Word, PowerPoint, Excel, and Teams. RMC faculty, students, and staff enjoy unlimited cloud storage using their RMC username and password. Documents in this storage space can be shared with others and accessed wherever you have internet access.

This page provides information about:

• Accessing OneDrive
• Sharing documents from OneDrive

Watch this video for a complete introduction (2:34 min)

1. Sign into OneDrive using your RMC Username and Password

• OneDrive - Randolph-Macon College is mapped on College-issued laptops and computers. You can access it from "Finder" on a Mac or "File Explorer" on a PC. You may be prompted to sign into OneDrive the first time you access it.
• You may also download the OneDrive app for your mobile device.
• On the web, navigate to https://gormc-my.sharepoint.com/ to sign in.

2. Within OneDrive you can create many types of new documents, including Word documents and PowerPoint presentations, and also create new Folders to help you stay organized. You may save a document into OneDrive.

3. You can also upload individual files and whole folders into OneDrive.

While you can continue to access OneDrive through the SharePoint site, you can also sync OneDrive to your computer (learn how: PC | Mac). This allows you to access the files and folders stored on OneDrive as if they are just another folder on your computer, even when your computer is offline (though you will not be able to sync your files to Sharepoint without an internet connection). 

More information about OneDrive is available from ITS.

Any file or folder stored in OneDrive can be shared with others.

If using OneDrive in Sharepoint (using your browser), click the three dots to the right of the file name and select Share.

If using OneDrive synced on your computer, right click the three dots to the right of the file name and select Share.

After selecting Share, the next steps are the same for OneDrive regardless of whether you are accessing your files on your browser or your computer.

The default settings allow anyone with the link to edit the file or folder you want to share. If you need to limit access, you can select to limit:

• who can access your file (anyone with a R-MC account, people with existing access, or only select individuals)
• what those with access can do with your file (uncheck the edit box to make your file view only)
• whether those who can see your edit your file can also download it. 

While not allowing your file to be downloaded may seem like the most secure option, it can have implications for those with internet connectivity issues, who may need to download files when they have internet access to study or view when they may not have that access.

Apply your desired settings and then either enter email addresses to share the file directly, or Copy Link to link the file or folder in Canvas or another location.

Share the file through Canvas to students.