Zoom is a video conferencing application available to R-MC faculty, staff and students via Zoom Professional licenses and Zoom Basic licenses. The Pro license allows faculty and staff to teach and hold online meetings with no time restrictions, and to record Zoom sessions to the cloud for on-demand viewing. The Basic license is available to R-MC users and has a 40-minute limit on a meeting session; the meeting can be recorded onto the host's local computer.
Faculty should contact ITS to request a Pro license in order to use Zoom for teaching. Place the request at the beginning of each semester by emailing firstname.lastname@example.org.
This page provides information about:
Your R-MC Zoom account must be activated in order to use full Zoom functionality, including scheduling and starting Zoom meetings in Canvas courses.
To activate your Zoom account,
To use Zoom features such as Sharing Screen, Breakout Rooms and Polling, you need to download the Zoom App on your computer or mobile device. (Download the latest Zoom App here.)
Detailed instructions on accessing and using Zoom are available from R-MC ITS and Instructional Design & Technology. (Available as Text)
When accessing Zoom from https://rmc.zoom.us, anyone, with or without a Pro license, can set up meetings.
You can prevent Zoombombing and other interruptions by putting some security measures in place when you are scheduling Zoom meetings.
Learn more security tips (Text)
Important Note: The instructor and students must have their R-MC Zoom accounts activated in order to access and use Zoom in the Canvas course.
Benefits of Using Zoom in the Canvas Course
Note: Students cannot schedule or start a Zoom meeting from inside Canvas.
The instructor should enable the Zoom link in the course navigation to schedule, start and join Zoom video conferencing from the Canvas course. Follow these steps:
Scheduling Zoom Meetings in Canvas
- You should have enabled Zoom in the Canvas course (see above for the instruction); now click the link "Zoom".
Scroll down for information on recording a meeting and sharing a Zoom recording.
Accessibility: Closed Captioning & Audio Transcript of Meeting Recordings
Live closed captioning service is not included in R-MC Zoom. Faculty and students who must have this service for teaching and learning should contact the Office of Disability Services.
We recommend you try one of the following methods for captioning Zoom class meetings:
You may try these methods to enhance presentation and student interaction while using Zoom to teach. It is important that you and your students download and install the Zoom desktop client or Zoom mobile app for these methods.
By default, recorded Zoom meetings capture video, audio, and chat text.
If pre-recording your materials, it is recommended that recordings be kept short (6-10 minutes) and focused on a single topic, concept, or skill. This format not only helps keep students engaged, but also helps students navigate back to specific topics for review. If you are recording live lectures, consider editing the recording into shorter videos that can be more easily digested and reviewed by students. Learn how to Record Effective Microlectures (video).
In a Zoom meeting, the instructor must click the "Record" icon and select "Record to the Cloud" or "Record to this computer" to begin recording.
We recommend you select "Record to the Cloud".
Zoom does not provide closed captioning during meetings, or to its recordings. However, the meeting host may turn on Audio Transcript of recordings. If Audio Transcript is turned on, when the recording is being played back, the audio transcript will be displayed to the right of the video screen.
To turn on the Audio Transcript feature, sign into rmc.zoom.us.
Note: Audio Transcript is only available for Cloud Recording. If the meeting is recorded to local computer, Audio Transcript is not available.
Recordings that do not have audio transcripts should be uploaded to another service for captioning before being made available to students. Both Canvas Studio (video-minute 1:16| text) and YouTube (video | text) can perform this function.
I. For meetings scheduled from rmc.zoom.us or Outlook
II. For meetings scheduled in a Canvas Course:
Meetings recorded in the cloud can be added to a Canvas Module by adding an External URL.
1. Click the + sign in your module heading, then select the External URL option.
2. Add the URL and a page/file name for the recording to become a part of your Canvas course.
Zoom allows you to meet with students individually if you are not able to meet in person. You can do this on an as-needed basis, or can schedule regular office hours and allow students to register for appointments.
This process requires scheduling a recurring meeting, and then using Canvas's scheduling tool to allow students to register for meetings. If the recurring meeting is scheduled from within Canvas, all available office hours will appear on all students' Canvas calendars. Using this process ensures that students only see the office hours they have registered for.
To set up virtual office hours:
To hold office hours:
Differences between student and faculty Zoom accounts:
Some students experience problems accessing scheduled Zoom meetings from Canvas; they do not have a "Join" button available in their Canvas course. Faculty should direct students to this trouble-shooting information (text).
There are advantages for the instructor to scheduling and starting a Zoom session from within Canvas:
Students can contact ITS for help with Zoom by emailing email@example.com.
Zoom has thorough documentation covering basic and advanced features, and their guides are usually available in both video and text formats. If you have questions not addressed in this page, please visit their support page to learn more.