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R-MC Faculty Teaching Toolkit: Google Meet

Google Meet Header


Google Meet


About Google Meet

Google Meet is part of R-MC's Google Suite (or G-Suite) that includes Google Drive, Google Docs, Google Sheets, and Google Slides. R-MC faculty, students, and staff enjoy unlimited cloud storage using their R-MC username and password. Documents in this storage space can be shared with others and accessed wherever you have internet access.

**Use the Chrome browser or download the Google Meet App for best results


The key elements of using Google Meet include the following. Click a link below to read the instruction. Click the browser's "Back" button to return to this page.

  1. Log into G-suite to access Google Meet
  2. Start and join video meetings
  3. View people/participants in meetings
  4. Send chat to meeting participants
  5. Use captions in a video meeting
  6. Present (Share screen) during a meeting
  7. Record a meeting
  8. Watch a meeting recording

Log into G-suite to access Google Meet

To log into your G-Suite account

Every R-MC member has a G-Suite account. G-Suite account is similar to a personal Google account but has more functionality. Faculty and students are already using G-Suite Apps, such as GoogleDocs and YouTube for teaching and learning.

To log into your G-Suite account, browse to

  • On the top right corner, select Sign In. If you are already signed into a personal Google account, click on the image in the top right corner and select “Add another account.”
  • Type your R-MC username and click “Next”. You will land on the R-MC Single Sign-On (SSO) screen:

R-MC login screen showing Brock Commons

  • Enter your R-MC username and password to sign in.


Once you are signed in, your first-name initial appears on the top right (see the red arrow). Click the waffle menu (next to your initial) to see the Apps, including Meet.

shows Google apps that appear when clicking on the "waffle" image next to your initial. Meet is highlighted.


Start and join video meetings

For G Suite users (using Meet with a work or school account)

  • Go to Google Meet.
  • Click Join or start a meeting.

Google Meet  highlighting join or start a meeting

  • Optional: Create a nickname for your meeting (e.g., Course name and/or number) and enter the nickname. Click Continue.
  • Click Join now.
  • To add someone to a meeting, choose an option:
    • Click Copy joining info and copy and paste the meeting details into an email or another app.
    • Click Add people and choose an option:
      • Under the Invite section, select a name, or enter an email address and click Send invite.
      • Under the Call section, enter a phone number and press Call Call.

Shows "add others" options that open when starting a Google Meet meeting

Adapted from

Go to other Google Meet tutorials


Watch a meeting recording

To Watch a Meeting Recording

*NOTE: Meetings recorded after September 30, 2020 will remain on the Google server for 30 days. Recordings made before September 30 will remain until you delete it from your G-Suite Drive.

Once you stop recording the meeting, the recording is saved into your G-Suite Drive. An email with the recording link is also sent to you. You need to share it to allow others to watch the recording.


1. Log into your G-Suite account, from the waffle menu, select Drive.

2. Locate and double-click to open the folder Meet Recordings.


3. Locate and right-click on the recording file and select Share. On the pop-up screen (as the screenshot below), click Copy link. [Note: The link you copy is for R-MC users with this link to view the file.]

4. Share the link with others by pasting it in email or Canvas LMS (Canvas Announcements, module, page etc.).

 Go to other Google Meet tutorials